Ready Made stands

Digital Security fair has four ready made stand options, exhibitors can choose from. The packages include exhibition space and stand constructions, including a wall print.

Material sizes (+ 5 mm)

S: Background wall 2030 x 2500 mm.

M: Background wall 3030 x 2500 mm.

L: Background wall 4030 x 2500mm

XL: Background wall 5030 x 3000mm

Please send the materials by 19.3.2025.

If you need to order any additional stand constructions or services the deadline for ordering is also 19.3.2025.

Kati Viinikainen, stand designer
040 754 1515
kati.viinikainen@paviljonki.fi

Arrival

The event is organized in the fair and event center Paviljonki, Lutakonaukio 12, 40100 Jyväskylä, Finland.

During the fair, please use the main entrance, Lutakonaukio.

During construction and dismantling, short-term parking in the Paviljonki P3 parking area is free of charge. During the fair, parking is chargeable in all areas and it is paid directly to the automatic cashbox (Paviljonki parking garages) or to the supervisors of the area (P3 parking area).

Paviljonki’s arrival and parking instructions

ACCOMODATION

You will find useful information on hotels, restaurants and more on the Visit Jyväskylä region website.

GENERAL INSTRUCTIONS

The exhibitors and event organizers are responsible for the mounting of the area rented by them as well as for safety. Jyväskylä Fair Ltd. controls the overall safety and compliance with the instructions during the event. The exhibitors are obliged to carefully read the general instructions and inform their stand design, mounting and dismounting personnel of the rules, etc. related to stand mounting. Deviating from the instructions is only permitted based on a written consent of Jyväskylä Fair Ltd.

The location of the space reserved by the exhibitor is indicated on the map enclosed with the confirmation of contract.

The exhibitors are not allowed to use wall constructions built by another exhibitor without a separate agreement with the neighboring stand.

All visible constructions, decorations, etc. must be tidy and in flawless condition throughout the exhibition.

The timetable for mounting and dismounting as well as the opening hours are indicated in the service material. Any deviations from mounting and dismounting times are subject to charge and must be separately agreed upon in writing. After the daily opening hours, one (1) hour is reserved for service (unless otherwise agreed) after which all persons must leave the halls.

Service booking times are indicated in the service material. If products are still available, orders can be placed even after the deadline, but a higher fee will be charged for the services.

Stand mounting works and the display of products must not disturb and/or present a risk to other stands or the public.

Fixed or movable property in the exhibition area must not be damaged; the exhibitors are liable for damage caused by them.

DELIVERY ADDRESS

Sending goods by post, the delivery address is:

Paviljonki / Name of the trade fair
Exhibitor / Stand number
Exhibitor Contact Person  / phone number
Lutakonaukio 12
FIN-40100 Jyväskylä

Please order transport to Paviljonki!

Sending goods to Hall B by transport company:

Paviljonki / Name of the trade fair
Exhibitor / Stand number
Exhibitor Contact Person  / phone number
Schaumanin Puistotie 18 / service door B2, B3 tai B4
FIN-40100 Jyväskylä

Please, clearly mark the recipient and department number on the shipments.

From Paviljonki Exhibitor Portal you can print your own exhibitor ID cards and send electronic invitations to the fair. We will send the ID and password to the Paviljonki Exhibitor Portal to the contact person of contract. If you need new ID and password for the Exhibitor Portal, please contact us.

ID CARDS

Every person working at the stands during the exhibition must have a personal ID-card. Exhibitor card allows entry to the exhibition area throughout the event. The cards are printed from the Paviljonki Exhibitor Portal.

STANDBUILDER CARDS

Standbuilder card allows entry to the halls only during stand construction and dismantling. You can get the cards from the information desk at the entrance lobby.

You will also get badge holders and lanyards for the ID cards from the information desk.

CUSTOMER INVITATIONS

Take advantage of customer invitations in your own marketing! In the Paviljonki Exhibitor Portal, you can electronically invite customers both to the fair and VIP evening. You can also monitor the registration of the invited guests from the portal.

The same IDs are also used to log in to the Paviljonki Exhibitor App, which allows you to scan the ID cards of visitors at your stand and save their information in your own portal. The Paviljonki Exhibitor App can be downloaded to your mobile device from your app store.

Paviljonki Exhibitor App user guide

Together we make a successful event! Your company's own channels are the perfect place to tell your customers about your participation in the event.

Download marketing materials and logos for Digital Security 2025 that can be used on websites, social media, e-mail signatures and other marketing.

Download materials here

Follow us in social media

#digiturvallisuusmessut

In any matters concerning marketing and communications of the event, please contact hanna.kiilamaa@paviljonki.fi.

Press releases

You can send your press releases to us beforehand, we will add them to our website for media to download.

The list of exhibitors is published on our website with your company name, stand number, logo and description of your products and services.

Please enter your information by email messut@paviljonki.fi

OBS! Some of the companies that participated in our fair have received letters requesting information from publications called for example FAIR Guide and EXPO Guide. The letter offers company information in an electronic directory. Although the form refers to our trade fair event, the Jyväskylä Fair has nothing to do with it. Therefore, do not reply in any way unless you want your information in that publication. If you are unsure about the appropriateness of the message, please contact us.

EXHIBITION OFFICE

The exhibition office in Lutakonaukio lobby is open for exhibitors during the stand construction, dismantling times as well as during the event. Suspension hooks, carpet tape and silicone adhesives for wall mounting can be hired from the exhibition offices. Please check the specific opening hours from Schedule.

 CUSTOMER EVENTS AND MEETINGS DURING THE FAIR

During the exhibition you can also organize your own customer events. Paviljonki has a number of lecture halls, meeting and group work rooms for 10-100 people and as a special feature unique 1 200 seat auditorium. Catering is provided in both the main restaurant and the booked venue, from small meeting coffees to dinners.

Reservations from the Project Coordinator.

Exhibitors with XL and L stands have a slot in the program. These slots take place every 15 minutes. We recommend a 10-minute speech and 1-2 minutes short questions from the audience.

Exhibitors' slots are published on the fair's website in the program section.

Food&Events Event restaurants serves you with its versatile stand catering selection.

You can conveniently order catering before the fair. Pre-orders must be made no later than seven days before the fair.

Our sales service will be happy to help if you have any questions about catering!

Orders and contacts: +358 40 522 9994 / myynti.paviljonki@restel.fi

FLOORS

• The floor material in hall A is painted asphalt
• The floor material in halls B1, C1, C2 and D is painted concrete
• In hall B2, the floor is colour-conditioned concrete

Restrictions apply to the use of vehicles with studded tyres in all halls depending on the event.

If the stand floor is elevated by over 12 cm from the hall floor level, all open sides shall be provided with steps or a handrail.

Materials can only be fixed to the hall floor using tape that can be detached from the floor without leaving marks. The lessee is responsible for removing the tape. The lessee will be charged the costs for the removal of any tape remaining on the floor after the dismounting time. Suitable tape can be ordered in advance from the Technical Department of Jyväskylä Fair Ltd. or purchased from the Paviljonki Information Desk.

WALLS

Any type of attachment to the walls of the halls is prohibited. Painting and gluing wall elements is also prohibited. Decoration materials can be attached to the frame profiles by hanging them. Decoration materials can be attached to wall panels with working stickers, e.g. Pro Contact or Powertrips, and to felt-surfaced wall panels also with decoration pins. Silicone stickers can be purchased at the exhibition office.

The exhibitor must himself remove the attached materials from the elements before dismantling the stand.

FIXING

It is not allowed to fix materials of any type to the hall walls.

Materials can be fixed to the hall floor using exclusively adhesive tape that can be detached from the floor without leaving marks, e.g. Eurocel 704. This tape can be purchased at the Exhibition office. If a tape that violates the floor when removed or leaves traces is used, we will charge the repair / cleaning costs from the exhibitor.

It is not allowed to paint stand wall elements or stick any material on them. Decoration materials can be fixed to the frame profiles by suspending. Decoration materials can be fixed to the wall panels using strong tape, e.g. Pro Contact or Powertrips; for felt-surfaced wall panels, decoration pins can also be used. Adhesive tape and silicone tape can be purchased from the Exhibition office.

Exhibitors are responsible for removing all fastened materials from the elements before dismounting the stand. Exhibitors or stand builders are also responsible for removing floor tapes.

 PILLARS

Constructions can be set up around the hall pillars located inside the stand. If the pillar is provided with a switchboard, a water tapping point, etc., free access to these must be maintained at all times.

Fastening of materials to the pillars themselves or other hall constructions (ceiling and walls) is not allowed.

For pillar dimensions, please contact exhibition tech department.

CONSTRUCTIONS WITH EXCESS HEIGT

No additional fee will be charged by Jyväskylä Fair Ltd. for constructions with excess height used as additional advertising space.

Authorization is required for all wall and decoration solutions higher than 250 cm and the stand plans shall be delivered to Jyväskylä Fair Ltd. not later than 30 days prior to the start of exhibition.

Constructions or decoration elements higher than 250 cm shall be located at a minimum distance of 100 cm from the neighboring stand unless otherwise agreed upon in writing with the neighboring stand. A copy of this agreement shall be delivered to Jyväskylä Fair Ltd.

Two-storey stands: No separate rent per square meter will be charged by Jyväskylä Fair Ltd. for the second storey area of a two-storey construction.

Two-storey constructions require a prior consent of both Jyväskylä Fair Ltd. and the relevant authority. Plans including strength calculations shall be sent to Jyväskylä Fair Ltd. not later than 30 days prior to the exhibition; Jyväskylä Fair Ltd. will deliver the plans to the Building Inspection Authority of the City of Jyväskylä.

Stand ceiling construction: The Paviljonki building is provided with an automatic fire extinguishing system, which means that only ceiling constructions made of latticework, gauze or similar with a minimum permeability of 50% are allowed in the stands. The roofing fabric must be fire-proof.

In case other types of ceiling constructions are used, the stand shall be equipped with a fire detector and a hand extinguisher. A description of the construction type shall be delivered to Jyväskylä Fair Ltd. not later than 30 days prior to the start of exhibition.

 WIRELESS TELECOMMUNICATION EQUIPMENT

Use of wireless telecommunication equipment, such as wireless microphones or radio transmitters, always requires authorization from Technical producer Mikko Rahkonen (mikko.rahkonen(at)paviljonki.fi) 2 weeks before the exhibition at the latest.

The user of a wireless telecommunications device must carry a permit issued by Finnish Transport and Communications Agency Traficom to use the device.

HEAVY EXHIBITS AND DISPLAY OF MACHINES

If the load caused by the exhibits exceeds 1.000 kg/sq.m or a vehicle weighs more than 15.000 kg, positioning always requires a separate agreement with us.

A machine or a safety component not meeting the requirements of the machine safety decree, can be displayed at a fair, exhibition, display and other similar events provided that it is clearly stated in a visible sign that the machine or safety component does not comply with the requirements and is not made available until the machine or the safety component has been made compliant with the requirements. During the display, sufficient measures shall be taken to ensure personal safety. (Government Decree 1314/94)

BALLOONS

Balloons inside the hall should be filled with air. The Hall Manager shall be informed of balloons filled with other gases one week before the event. Balloons distributed to clients should be provided with weights.

Escaped balloons will be removed daily at the exhibitor’s expense based on an hourly rate.

FIRE SAFETY

According to the fire safety regulations, areas between adjoining stands or between stands and walls must not be used for storing. Free access to the fire hydrant connections and switchboards shall be ensured. Stand construction materials must be fire-proof.

For vehicles at indoor stands, it shall be made sure that the power is switched off from the mains switch. Vehicle keys shall be left at the Paviljonki information centre for night-time storage.

OPEN FIRE, COMBUSTIBLE LIQUIDS AND GASES

Use of open fire during the events is forbidden. Devices with open fire refer to any devices with a burning fire or flame outside the device, such as gas stoves, cookers, oil lamps, candles or the like.

A permit can be granted for welding, flame cutting, cutting or other similar work demonstrations generating sparks.

Authorisation is also required for storing combustible liquids and gases.

Applications for permits including functional and safety system descriptions shall be delivered to Jyväskylä Fair Ltd. 30 days prior to the start of the exhibition. Permits are always subject to the approval of the Fire Department.

HOT WORK

The halls are not equipped with a permanent site for hot works. All hot works carried out in the halls require authorization of Jyväskylä Fair Ltd. Persons carrying out hot work need a hot work permit.

SAFETY INSPECTIONS

Jyväskylä Fair Ltd. conducts the safety inspection with the relevant authority prior to each event.

Sales Manager
Mikael Wänskä
+358 40 350 0445
mikael.wanska@paviljonki.fi

Project Coordinator
Noora Bragge
+358 40 352 7324
noora.bragge@paviljonki.fi

Marketing and communications manager
Hanna Kiilamaa
+358 50 430 3829
hanna.kiilamaa@paviljonki.fi

Stand Designer
Kati Viinikainen
+358 40 754 1515
kati.viinikainen@paviljonki.fi