ELEGANT STAND WITHOUT AN EFFORT!

Jyväskylä Fair Ltd’s exhibition tech department designs and builds exhibition stands based on your wishes. We will furniture the stands and make the necessary headline- and wall tapings as well as other decorations.

Rental, building, maintenance during the exhibition and taking down of the structures is included in the price.

You can get everything you need from us:

• Structural elements, furniture, lightning and tapings
• Printed out pictures for the wall elements and advertisement cloths
• Decoration
• LCD-displays of various sizes
• Electricity- and IT-interfaces, compressed air, water and sewerage orders
• Cleaning

Ask for a free design and a quote for building your exhibition stand!

Stand Designer:
Kati Viinikainen
+358 40 754 1515
kati.viinikainen@paviljonki.fi

More information about stand design you´ll find from our Exhibition tech web site.

ORDERING SERVICES

Stand constructions, furniture, electricity etc. are easiest to order directly from our technical department: Kati Viinikainen, 040 754 1515 kati.viinikainen@paviljonki.fi. We will also send you the ordering forms for different services.

 

ELECTRICITY AND CONNECTIONS

Our service partner Sähköveijarit Oy takes care of the electrical work and connections needed for the stands. Electrical connections include stand electrification, inspection fee and electricity consumption.

Electrical work must be carried out for the stands no later than seven hours before the end of the construction period. Otherwise, in addition to the ordered products, labor costs are invoiced on an hourly basis, taking into account overtime.

Electricity is cut off from the exhibition halls and stands during the night, so any necessary night electricity (for eg computers, refrigerator) must be ordered separately.

Outdoor stands have separate prices.

CLEANING AND WASTE

N-Clean Ltd is responsible for stand cleaning as our service partner.

Stand cleaning includes:

• waste collection during construction
• removal of plastic covers for carpeting
• initial cleaning (carpet vacuuming and dusting) before the exhibition days
• daily waste collection
• final cleaning after the exhibition, when constructions have been removed

Normal construction and disassembly waste, packaging material, etc. left from stand construction are collected for recycling by our contractor free of charge. For the waste management of special stands (e.g., wood-construction stands), we will give a separate quotation.

Our contractor takes care of waste collection also during the exhibition time if you have ordered stand cleaning. If you have not ordered stand cleaning and you have waste to be collected, you should deliver it yourself to the waste containers located in the halls paying attention to appropriate sorting. Please observe the signs attached to the waste containers. Besides the energy waste, there are containers in the halls for waste that is taken to the landfill sites as well as for waste paper and carton.

No waste should be taken to outdoor collection points.

RENTAL TERMS OF CONSTRUCTIONS AND UNITS

The price of rental constructions and furniture includes rent, building, maintenance during the fair, dismantling and transportation in Paviljonki. Rental constructions are only suitable for indoor use. The decoration materials can be attached to the wall elements with hanging hooks and to the felt-surfaced wall panels also with decoration nails.

The exhibitor must himself remove the attached materials from the elements before dismantling the stand.

The exhibitor undertakes to compensate lost or damaged structures and furniture for their full value.

SUSPENDING

Suspending is possible and shall be agreed upon in advance. Suspending points are always installed by Jyväskylä Fair Ltd. Only devices approved by the relevant authorities can be used for suspending.

Jyväskylä Fair Ltd. reserves the right to disapprove suspension constructions until such suspension fulfils the safety norms.

WATER, SEWERAGE AND AIR

Jyväskylä Fair Ltd’s technical department takes care of the water and sewerage connections, as well as compressed air (with equipment from Kaeser Compressors Ltd).

Access to the drain must be confirmed when booking the stand.

TELECOMMUNICATIONS

Our service partner InMics Ltd. installs all the communications interfaces.

Fixed internet connection: To the stands we recommend you order fixed internet connection, for which we can guarantee its functioning. Workstation connection can be divided with for example your own WLAN-net.

WLAN: Paviljonki has a free WLAN that doesn’t require password. It is free of charge, but we cannot guarantee flawless function during events. For this we recommend a fixed internet connection.

Network communication: The Jyväskylä Paviljonki network communication has designed to meet today’s changing needs. There are used fast and efficient technologies, so network can be scalable according to the event.

All network devices are under monitoring and potential problems are reacted around the clock. Firewalls and Wi-Fi controllers has been duplicated for faults, and there are backup devices for switches and base stations.

3G and 4G mobile networks: All major operators offer 3G and 4G networks in the Paviljonki area with a speed of up to 300 M. Unfortunately, we cannot guarantee the functionality and speed level of these during major events.

In the exhibitor's lounge, you can use a computer connected to the Internet and a printer free of charge throughout the fair. There you can also use a fixed internet connection on your own computer.

ARRIVAL

The event is organized in the fair and event center Paviljonki, Lutakonaukio 12, 40100 Jyväskylä, Finland.

During the fair, please use the main entrance, Lutakonaukio.

During construction and dismantling you can use service doors B.2, B.3 and B.4. The entrance to the service doors is through the Paviljonki P3 parking area (address Schaumannin Puistotie 18, 40100 Jyväskylä, Finland).

Paviljonki’s arrival and parking instructions

ACCOMODATION

You will find useful information on hotels, restaurants and more on the Visit Jyväskylä region website.

GENERAL INSTRUCTIONS

The exhibitors and event organizers are responsible for the mounting of the area rented by them as well as for safety. Jyväskylä Fair Ltd. controls the overall safety and compliance with the instructions during the event. The exhibitors are obliged to carefully read the general instructions and inform their stand design, mounting and dismounting personnel of the rules, etc. related to stand mounting. Deviating from the instructions is only permitted based on a written consent of Jyväskylä Fair Ltd.

The location of the space reserved by the exhibitor is indicated on the map enclosed with the confirmation of contract.

The exhibitors are not allowed to use wall constructions built by another exhibitor without a separate agreement with the neighboring stand.

All visible constructions, decorations, etc. must be tidy and in flawless condition throughout the exhibition.

The timetable for mounting and dismounting as well as the opening hours are indicated in the service material. Any deviations from mounting and dismounting times are subject to charge and must be separately agreed upon in writing. After the daily opening hours, one (1) hour is reserved for service (unless otherwise agreed) after which all persons must leave the halls.

Service booking times are indicated in the service material. If products are still available, orders can be placed even after the deadline, but a higher fee will be charged for the services.

Stand mounting works and the display of products must not disturb and/or present a risk to other stands or the public.

Fixed or movable property in the exhibition area must not be damaged; the exhibitors are liable for damage caused by them.

You will find construction and dismantling schedules under Schedule.

PARKING DURING CONSTRUCTION AND DISMANTLING

During stand construction and dismantling times, we offer free parking in area P3 (please notice that spaces are limited). You will receive parking cards from the area supervisors on a daily basis by showing the exhibitor or builder card, we do not send parking cards in advance. The parking areas are subject to city parking control, so the parking card must be clearly visible on the car’s windshield.

ID-CARDS

Standbuilder card allows entry to the halls only during stand construction and dismantling. You can get the cards from the exhibition office desk at the entrance lobby within the opening hours of the trade fair.

Our service partner, Suomen Event Logistics Oy, takes care of for example forklift lifting and storage in Paviljonki. You can also order the entire logistics coordination. Please notice that the service is chargeable.

Goods may be delivered from the first official date of construction. The payer of the freight must be mentioned clearly on the bill of freight. Please notice that Jyväskylä Fair Ltd personnel cannot sign the shipments.

Make sure in advance when the goods are brought to your stand. If you cannot receive them yourself, you can order the service from Suomen Event Logistics Oy: David Palomo, tel. +358 50 4307 082, david@suomeneventlogistics.com

DELIVERY ADDRESS

Sending goods by post, the delivery address is:

Paviljonki / Name of the trade fair
Exhibitor / Stand number
Exhibitor Contact Person  / phone number
Lutakonaukio 12
FIN-40100 Jyväskylä

Please order transport to Paviljonki!

 

Sending goods to Hall B by transport company:

Paviljonki / Name of the trade fair
Exhibitor / Stand number
Exhibitor Contact Person  / phone number
Schaumanin Puistotie 18 / service door B2, B3 tai B4
FIN-40100 Jyväskylä

Please, clearly mark the recipient and department number on the shipments.

From Paviljonki Exhibitor Portal you can print your own exhibitor ID cards and send electronic invitations to the fair. We will send you the ID and password to the Paviljonki Exhibitor Portal on week 33 to the contact person of contract. If you need new ID and password for the Exhibitor Portal, please contact: minna.mennala@paviljonki.fi.

ID CARDS

Every person working at the stands during the exhibition must have a personal ID-card. Exhibitor card allows entry to the exhibition area throughout the event. The cards are printed from the Paviljonki Exhibitor Portal.

STANDBUILDER CARDS

Standbuilder card allows entry to the halls only during stand construction and dismantling. You can get the cards from the exhibition office desk at the entrance lobby.

You will also get badge holders and lanyards for the ID cards from the information desk.

CUSTOMER INVITATIONS

Take advantage of customer invitations in your own marketing! In the Paviljonki Exhibitor Portal, you can electronically invite customers both to the fair and VIP evening. You can also monitor the registration of the invited guests from the portal.

The same IDs are also used to log in to the Paviljonki Exhibitor App, which allows you to scan the ID cards of visitors at your stand and save their information in your own portal. The Paviljonki Exhibitor App can be downloaded to your mobile device from your app store.

Paviljonki Exhibitor App user guide

Together we make a successful event! Your company’s own channels are a great place to tell your customers about your participation in the event.

Closer to the event, we will add here marketing materials that can be used on websites, social media, email signatures, and other marketing.

FinnMateria 2024 logos

Follow us in social media!

The Exhibition guide published by Materia magazine includes the name list and a company info of the exhibitors, the program of FinnMateria and a map of the exhibition area.

In addition, on FinnMateria website will be published the list of exhibitors, contact information, a logo, a description of your products and services and/or a list of your principals with their products will be published.

Please enter your information in the fair guide and the exhibitor list on the website by August 26, 2024 to minna.mennala@paviljonki.fi.

OBS! Some of the companies that participated in our fair have received letters requesting information from publications called for example FAIR Guide and EXPO Guide. The letter offers company information in an electronic directory. Although the form refers to our trade fair event, the Jyväskylä Fair has nothing to do with it. Therefore, do not reply in any way unless you want your information in that publication. If you are unsure about the appropriateness of the message, please contact us.

EXHIBITION OFFICE

The exhibition office in Lutakonaukio lobby is open for exhibitors during the stand construction, dismantling times as well as during the event. Suspension hooks, carpet tape and silicone adhesives for wall mounting can be hired from the exhibition offices. Please check the specific opening hours from Schedule.

EXHIBITOR LOUNGE

The K100 Klubi is the exhibitor lounge. The entrance can be found in the lobby of Lutakonaukio, near the Sinfonia entrance. In the exhibitor lounge, you can rest, have coffee or tea and read the daily newspapers or check your e-mail with free internet access.

 CUSTOMER EVENTS AND MEETINGS DURING THE FAIR

During the exhibition you can also organize your own customer events. Paviljonki has a number of lecture halls, meeting and group work rooms for 10-100 people and as a special feature unique 1 200 seat auditorium. Catering is provided in both the main restaurant and the booked venue, from small meeting coffees to dinners.

Reservations from the Project Coordinator minna.mennala@paviljonki.fi.

Exhibitors have the opportunity to organize their own product presentations on stage (about 15-20 minutes) during the exhibition fair days. Times are booked in the order of registration (presentation / company) and will be presented on the website in the program.

Pleace notice that there is limited amount of presentation times available.

More information:
Mikael Wänskä
+358 40 350 0445
mikael.wanska@paviljonki.fi

All restaurant services in Paviljonki are provided by Food & Events Tapahtumaravintolat. Please notice that bringing your own servings or catering to the exhibition stand is not allowed.

CATERING AT EXHIBITION STAND

Food & Events Tapahtumaravintolat has a versatile and delicious menu for the exhibition stands. We recommend to order catering service to your stand in advance. Orders are also possible during the exhibition days from the restaurant Event. Please notice that the selection is limited and the products must be delivered to the stand yourself. The payment must also be made immediately.

You can order the catering from our restaurant sales service by email myynti.paviljonki@restel.fi or by phone 020 799 4084.

Check out the selection and the price list

LUNCH AND COFFEE COUPONS

Lunch or coffee coupons are easy to organize: the restaurant will send to you a pdf-file, which includes coupons to your use. Coupons will be scanned on the restaurant cashier and after the exhibition you will get the invoice according to the used amount of coupons.

Lunch and coffee coupons can be ordered from sales service: myynti.paviljonki@restel.fi / 020 799 4084. Ordered tickets are invoiced according to the tickets used, and the tickets are valid all restaurants in Paviljonki.

RETURN OF PRODUCTS

The restaurant only accepts returns of completely intact and unopened sales packages (beer, tentacles, refreshments).

Returns must be made to the restaurant Event within the opening hours of the trade fair. Leftover alcohol products cannot be taken out of the exhibition area. We charge for returns the normal 6% return fee of suppliers. This is taken into account when invoicing the products.

The Jyväskylä Paviljonki area is defined as a liquor area in the permits of the authorities.

Food&Events Tapahtumaravintolat are responsible for the serving of the area and the compliance and supervision of the related laws and regulations.

If you have anything to ask, please contact the sales service: myynti.paviljonki@restel.fi / 020 799 4084.

FLOORS

• The floor material in hall A is painted asphalt
• The floor material in halls B1, C1, C2 and D is painted concrete
• In hall B2, the floor is colour-conditioned concrete

Restrictions apply to the use of vehicles with studded tyres in all halls depending on the event.

If the stand floor is elevated by over 12 cm from the hall floor level, all open sides shall be provided with steps or a handrail.

Materials can only be fixed to the hall floor using tape that can be detached from the floor without leaving marks. The lessee is responsible for removing the tape. The lessee will be charged the costs for the removal of any tape remaining on the floor after the dismounting time. Suitable tape can be ordered in advance from the Technical Department of Jyväskylä Fair Ltd. or purchased from the Paviljonki Information Desk.

WALLS

Any type of attachment to the walls of the halls is prohibited. Painting and gluing wall elements is also prohibited. Decoration materials can be attached to the frame profiles by hanging them. Decoration materials can be attached to wall panels with working stickers, e.g. Pro Contact or Powertrips, and to felt-surfaced wall panels also with decoration pins. Silicone stickers can be purchased at the exhibition office.

The exhibitor must himself remove the attached materials from the elements before dismantling the stand.

FIXING

It is not allowed to fix materials of any type to the hall walls.

Materials can be fixed to the hall floor using exclusively adhesive tape that can be detached from the floor without leaving marks, e.g. Eurocel 704. This tape can be purchased at the Exhibition office. If a tape that violates the floor when removed or leaves traces is used, we will charge the repair / cleaning costs from the exhibitor.

It is not allowed to paint stand wall elements or stick any material on them. Decoration materials can be fixed to the frame profiles by suspending. Decoration materials can be fixed to the wall panels using strong tape, e.g. Pro Contact or Powertrips; for felt-surfaced wall panels, decoration pins can also be used. Adhesive tape and silicone tape can be purchased from the Exhibition office.

Exhibitors are responsible for removing all fastened materials from the elements before dismounting the stand. Exhibitors or stand builders are also responsible for removing floor tapes.

 PILLARS

Constructions can be set up around the hall pillars located inside the stand. If the pillar is provided with a switchboard, a water tapping point, etc., free access to these must be maintained at all times.

Fastening of materials to the pillars themselves or other hall constructions (ceiling and walls) is not allowed.

For pillar dimensions, please contact exhibition tech department.

CONSTRUCTIONS WITH EXCESS HEIGT

No additional fee will be charged by Jyväskylä Fair Ltd. for constructions with excess height used as additional advertising space.

Authorization is required for all wall and decoration solutions higher than 250 cm and the stand plans shall be delivered to Jyväskylä Fair Ltd. not later than 30 days prior to the start of exhibition.

Constructions or decoration elements higher than 250 cm shall be located at a minimum distance of 100 cm from the neighboring stand unless otherwise agreed upon in writing with the neighboring stand. A copy of this agreement shall be delivered to Jyväskylä Fair Ltd.

 

Two-storey stands: No separate rent per square meter will be charged by Jyväskylä Fair Ltd. for the second storey area of a two-storey construction.

Two-storey constructions require a prior consent of both Jyväskylä Fair Ltd. and the relevant authority. Plans including strength calculations shall be sent to Jyväskylä Fair Ltd. not later than 30 days prior to the exhibition; Jyväskylä Fair Ltd. will deliver the plans to the Building Inspection Authority of the City of Jyväskylä.

Stand ceiling construction: The Paviljonki building is provided with an automatic fire extinguishing system, which means that only ceiling constructions made of latticework, gauze or similar with a minimum permeability of 50% are allowed in the stands. The roofing fabric must be fire-proof.

In case other types of ceiling constructions are used, the stand shall be equipped with a fire detector and a hand extinguisher. A description of the construction type shall be delivered to Jyväskylä Fair Ltd. not later than 30 days prior to the start of exhibition.

 WIRELESS TELECOMMUNICATION EQUIPMENT

Use of wireless telecommunication equipment, such as wireless microphones or radio transmitters, always requires authorization from Technical producer Mikko Rahkonen (mikko.rahkonen(at)paviljonki.fi) 2 weeks before the exhibition at the latest.

The user of a wireless telecommunications device must carry a permit issued by Finnish Transport and Communications Agency Traficom to use the device.

HEAVY EXHIBITS AND DISPLAY OF MACHINES

If the load caused by the exhibits exceeds 1.000 kg/sq.m or a vehicle weighs more than 15.000 kg, positioning always requires a separate agreement with us.

A machine or a safety component not meeting the requirements of the machine safety decree, can be displayed at a fair, exhibition, display and other similar events provided that it is clearly stated in a visible sign that the machine or safety component does not comply with the requirements and is not made available until the machine or the safety component has been made compliant with the requirements. During the display, sufficient measures shall be taken to ensure personal safety. (Government Decree 1314/94)

BALLOONS

Balloons inside the hall should be filled with air. The Hall Manager shall be informed of balloons filled with other gases one week before the event. Balloons distributed to clients should be provided with weights.

Escaped balloons will be removed daily at the exhibitor’s expense based on an hourly rate.

FIRE SAFETY

According to the fire safety regulations, areas between adjoining stands or between stands and walls must not be used for storing. Free access to the fire hydrant connections and switchboards shall be ensured. Stand construction materials must be fire-proof.

For vehicles at indoor stands, it shall be made sure that the power is switched off from the mains switch. Vehicle keys shall be left at the Paviljonki information centre for night-time storage.

OPEN FIRE, COMBUSTIBLE LIQUIDS AND GASES

Use of open fire during the events is forbidden. Devices with open fire refer to any devices with a burning fire or flame outside the device, such as gas stoves, cookers, oil lamps, candles or the like.

A permit can be granted for welding, flame cutting, cutting or other similar work demonstrations generating sparks.

Authorisation is also required for storing combustible liquids and gases.

Applications for permits including functional and safety system descriptions shall be delivered to Jyväskylä Fair Ltd. 30 days prior to the start of the exhibition. Permits are always subject to the approval of the Fire Department.

HOT WORK

The halls are not equipped with a permanent site for hot works. All hot works carried out in the halls require authorization of Jyväskylä Fair Ltd. Persons carrying out hot work need a hot work permit.

SAFETY INSPECTIONS

Jyväskylä Fair Ltd. conducts the safety inspection with the relevant authority prior to each event.

Sales Manager
Raimo Pylvänäinen
+358 400 671 923
raimo.pylvanainen@paviljonki.fi

Sales Manager
Mikael Wänskä
+358 40 350 0445
mikael.wanska@paviljonki.fi

Project Coordinator
Minna Mennala
+358 50 469 4934
minna.mennala@paviljonki.fi

Marketing and Communications Specialist
Eveliina Tarvainen
+358 40 861 4785
eveliina.tarvainen@paviljonki.fi

Stand Designer
Kati Viinikainen
+358 40 754 1515
kati.viinikainen@paviljonki.fi